PrintFlo

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PrintFlo

PrintFlo

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Trusted by Print Shops Globally

Running a Print Shop Shouldn't Mean Living in Your Inbox

Helping independent print-shop owners manage enquiry emails, responding to customers, capturing job details, artwork checks and quote prep so you can focus on production.

See How PrintFlo Works

See How PrintFlo Works

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Handling enquiry · just now
Michael Thompson
ACTIVITY
New enquiry
Flyers
Quote generated
$145.00
Artwork verified
>300 DPI
Job ready
Invoice required
Built to work with the tools you already use

The Inbox Reality

Customer Emails Keep Arriving While You’re Running Production

Quote requests, artwork files, approvals, and follow-ups keep landing in your inbox while you're running production. Each one pulls your attention away from the job already on the press.

The Inbox Reality

Customer Emails Keep Arriving While You’re Running Production

Quote requests, artwork files, approvals, and follow-ups keep landing in your inbox while you're running production. Each one pulls your attention away from the job already on the press.

The Inbox Reality

Customer Emails Keep Arriving While You’re Running Production

Quote requests, artwork files, approvals, and follow-ups keep landing in your inbox while you're running production. Each one pulls your attention away from the job already on the press.

The Email Interruptions

Constant interruptions as new emails arrive throughout the day while you're running production or helping a customer. Each one pulls your attention away from the job already in front of you

The Email Interruptions

Constant interruptions as new emails arrive throughout the day while you're running production or helping a customer. Each one pulls your attention away from the job already in front of you

The Email Interruptions

Constant interruptions as new emails arrive throughout the day while you're running production or helping a customer. Each one pulls your attention away from the job already in front of you

Incomplete Requests

“I need 500 flyers.” No size. No stock. No deadline. You end up sending multiple emails just to gather the details needed to prepare a quote.

The Email Interruptions

Constant interruptions as new emails arrive throughout the day while you're running production or helping a customer. Each one pulls your attention away from the job already in front of you

The Email Interruptions

Constant interruptions as new emails arrive throughout the day while you're running production or helping a customer. Each one pulls your attention away from the job already in front of you

Artwork & File Chasing

Playing "email detective" as artwork files arrive separately from the original enquiry. Finding the right file, version, or attachment often means digging through long email threads.

The Email Interruptions

Constant interruptions as new emails arrive throughout the day while you're running production or helping a customer. Each one pulls your attention away from the job already in front of you

The Email Interruptions

Constant interruptions as new emails arrive throughout the day while you're running production or helping a customer. Each one pulls your attention away from the job already in front of you

The After-Hours Catch-Up

Work spills into after hours. When the shop floor finally slows down, the inbox is still waiting. Quotes and replies often get pushed until later in the evening.

The Email Interruptions

Constant interruptions as new emails arrive throughout the day while you're running production or helping a customer. Each one pulls your attention away from the job already in front of you

The Email Interruptions

Constant interruptions as new emails arrive throughout the day while you're running production or helping a customer. Each one pulls your attention away from the job already in front of you

Manages Customer Enquiries

Manages Customer Enquiries

Captures Job Specifications

Captures Job Specifications

Generates Quotes Automatically

Generates Quotes Automatically

How It Works

PrintFlo, Built for How Print Shops Actually Work

Whether it’s a new enquiry, a repeat order, or a quote request, PrintFlo helps manage the conversation, gathering job details and keeping requests organised inside your inbox.

How It Works

PrintFlo, Built for How Print Shops Actually Work

Whether it’s a new enquiry, a repeat order, or a quote request, PrintFlo helps manage the conversation, gathering job details and keeping requests organised inside your inbox.

How It Works

PrintFlo, Built for How Print Shops Actually Work

Whether it’s a new enquiry, a repeat order, or a quote request, PrintFlo helps manage the conversation, gathering job details and keeping requests organised inside your inbox.

Map

We map how your shop quotes, what products you run, and how your customers communicate today..

Logos of tools outward, illustrating easy integration with no engineering required.

Map

We map how your shop quotes, what products you run, and how your customers communicate today..

Logos of tools outward, illustrating easy integration with no engineering required.

Set Up

PrintFlo is configured to your pricing, your products, and your tone. It learns your way of quoting before it handles a single enquiry.

Gauge showing levels of user engagement, with tags for high and low engagement percentages.

Launch & Approve

PrintFlo starts handling enquiries inside your existing inbox in 14 days. You review, approve, and stay in control, it handles the repetition.

Envelope containing recommendations like “Fix churn spike” and “Action,” symbolizing actionable insights.

What Changes

Spend Your Day on Production, Not Your Inbox

Enquiries are handled as they come in, so you’re not stopping mid-job to reply or catching up later. Work keeps moving without pulling you out of what matters.

What Changes

Spend Your Day on Production, Not Your Inbox

Enquiries are handled as they come in, so you’re not stopping mid-job to reply or catching up later. Work keeps moving without pulling you out of what matters.

Focus

Repetitive questions no longer interrupt your day

Your day is no longer broken up by constant email interruptions. With enquiries handled as they come in, you can stay focused on production while the inbox continues moving in the background.

Flow

Quoting no longer relies on when you're 'free'

You're not stopping mid-job to work things out or build quotes from scratch. As enquiries come in, the details are gathered and structured so you can step in to review when it suits you.

Total quote
$847.00
Continuity

Jobs start with files that are ready to print

Requests come through complete and ready to action. You're not going back and forth chasing customers for artwork files, you can move from enquiry to production without delays.

PDF
design_v3.pdf
Received · checking now
Resolution72 DPI
Colour modeRGB
Bleed3mm ✓
FontsEmbedded ✓
Peace

You're not losing jobs because you were busy

You're not catching up after hours or wondering whats been missed. Follow-ups and enquiries continue progressing without you needing to check in.

Client follow-ups
The Printflo workflow
📥
Inbound email
⚙️
Logic check
📤
Quote sent
💰
Invoice paid
📋
Job ticket

Works with your existing inbox

Set up around how your shop runs

You stay in control of every job

Why PrintFlo

Your Customers Receive a Fast, Consistent Response, Every Time.

From new enquiries to repeat orders, PrintFlo keeps customer emails moving while you stay focused on production.

Why PrintFlo

Your Customers Receive a Fast, Consistent Response, Every Time.

From new enquiries to repeat orders, PrintFlo keeps customer emails moving while you stay focused on production.

Why PrintFlo

Your Customers Receive a Fast, Consistent Response, Every Time.

From new enquiries to repeat orders, PrintFlo keeps customer emails moving while you stay focused on production.

Right Now

You're periodically pulled off the floor every time a quote comes in.

Miss an email and a job stalls, so you stay glued to the inbox.

Stay on emails and the press waits. Step away and something gets missed.

The shop only moves when you're in the inbox.

With PrintFlo

You walk in and the first response is already sent.

Job details collected, artwork checked, before you've touched a thing.

Quotes are ready for your sign-off, built the way you price.

Jobs progress without reliance on you.

Your regulars get a fast, accurate response every time, without you stopping what you're doing.

Book a Walkthrough

Book a Walkthrough

Testimonials

Hear what others say about us

See what top teams say after switching to a smarter product analytics platform.

Testimonials

Hear what others say about us

See what top teams say after switching to a smarter product analytics platform.

Testimonials

Hear what others say about us

See what top teams say after switching to a smarter product analytics platform.

“We were constantly jumping in and out of emails, chasing details and trying to quote between jobs. Now enquiries are already being handled, the details are there, and we’re not stuck in back-and-forth just to get started. It’s taken a lot of pressure off the day.”

Luke B

Noosa Print

Book a Walkthrough

Book a Walkthrough

FAQ's

Common questions with Clear answers

Here are answers to the most common things print-shop owners ask before getting started.

FAQ's

Common questions with Clear answers

Here are answers to the most common things print-shop owners ask before getting started.

FAQ's

Common questions with Clear answers

Here are answers to the most common things print-shop owners ask before getting started.

Do we really need something like this if we already manage our inbox?

You can manage it, but it means stopping to quote, check artwork, and chase details throughout the day. PrintFlo removes that interruption so you’re not breaking up production to keep jobs moving.

How does this work if every job we do is different?
Do I still have control over quotes and customer communication?
What happens when customers send the wrong files?
Is this another system we need to learn?
Will this actually save us time day-to-day?
Do we really need something like this if we already manage our inbox?

You can manage it, but it means stopping to quote, check artwork, and chase details throughout the day. PrintFlo removes that interruption so you’re not breaking up production to keep jobs moving.

How does this work if every job we do is different?
Do I still have control over quotes and customer communication?
What happens when customers send the wrong files?
Is this another system we need to learn?
Will this actually save us time day-to-day?